Electronic archiving system - EAS

Ensure the longevity and enforceability of your documents with our EAS

Contact an advisor

Electronic archiving system - EAS

Docaposte offers two electronic archiving services (EAS)


Docaposte's Electronic Archiving Systems (EAS) are customized to meet the specific needs of each client. These SaaS solutions are available as an API or web portal. Hosted in our own data facilities in France, they meet all your compliance requirements.

All of our electronic storage systems provide :

Illustration
  • Document integrity: guaranteed by the calculation of the fingerprint and the periodic verification of its digital print.                          
  • Security: duplication of data on several distinct and remote sites in highly secure infrastructures.             
  • Sustainability: long-term readability of documents thanks to format verification and media migration.  
  • Traceability: all actions carried out on the document are kept in the archive life cycle log.                
  • Confidentiality: no processing is carried out on the entrusted data.  
  • Authentication: the identification and certification of the issuer and other parties involved is verified at each key stage (at the time of deposit, consultations, etc.).

Arkhineo, a brick in the Trust Chain for probative conservation

  • Certified archiving system to be implemented/integrated in your information system (IS) or in your value proposition

  • “Plug and play" solution, integrated in days, for the integrated and permanent preservation of your archives

  • Available via API and the MyArkhineo web portal

  • Contractual result commitments on long-term preservation, data integrity and reversibility

  • Maximum security: multiple archive originals in separate and distant locations

  • Maximum confidentiality, thanks to access management adapted to complex organisations

  • Electronic archiving system (EAS) combined with services upstream of archiving: simple or reliable digitisation, conversion into PDF/A

Okoro, the customized electronic archiving solution

  • A solution that can be configured according to usage and needs

  • Support at every stage of the project by our teams of experts to implement a customised electronic archiving system ( EAS ), adapted to the specificities of your organisation

  • Ability to support large consultation flows

  • Available via the web portal (MMI) or API

  • Electronic archiving system ( EAS) combined with services upstream of archiving: simple or reliable digitisation, conversion to PDF/A

  • A secure solution with multiple archive originals in separate and distant locations

  • Maximum confidentiality, thanks to access management adapted to complex organisations

Our conformity and safety guarantees

  • NF461 certification (in accordance with NFZ42-013 and ISO 14 641-1)

  • SIAF approval for the electronic conservation of public archives

  • HDS certification for personal health data

  • eIDAS qualification for the validation and preservation of qualified electronic signatures and stamps

  • ISO 27001 certification

  • FNTC-TA & FNTC - CFE label

  • SOC 2 & SOC 3

  • France Cyber Sécurité label

  • NF461 certification (in accordance with NFZ42-013 and ISO 14 641-1)

  • SIAF approval for the electronic conservation of public archives

  • HDS certification for personal health data

  • eIDAS qualification for the validation and preservation of qualified electronic signatures and stamps

  • ISO 27001 certification

  • FNTC-TA & FNTC - CFE label

  • SOC 2 & SOC 3

  • France Cyber Sécurité label

Learn more about archiving in our other solutions

Docaposte offers electronic archiving solutions adapted to each requirement.

  • Electronic signature

    • Retain previously-signed documents with our range of electronic signatures. A packaged solution, API or customised, depending on your needs
  • HR dematerialisation - Employee relations

    • Dematerialise the distribution of payroll via the Digiposte digital safe for employees and our electronic archiving system ( EAS) for the employer
    • Digitise HR processes with our customised platform

Electronic archiving is necessary for electronic registered letters, reliable copies and electronic invoicing

Digital archiving is part of the digital transformation of organisations and is based on a variety of effective solutions.

  • Enforceability of correspondence

    • Ensure the legal value of your dematerialised mailings thanks to the electronic registered letter - ERL
  • Digitalisation of financial and accounting processes

    • Find our 'Order to cash' and 'Procure to pay' solutions for the processing of invoices, at every stage of the process
  • Sustainability of digital images produced in the context of faithful digitisation

    • Find out more about our solutions for faithful digitisation (NF 544) and electronic archiving (NF 461), necessary for the production of reliable copies

Digital archiving in a few figures

  • 200

    specialised employees

  • 12%

    staff dedicated to R&D

  • 7 800

    companies using our solutions

  • 70

    partners

  • 15.5 billion

    archives stored at the end of 2021

  • 179 million

    archives entrusted each month in 2021

  • 852,574

    archives consulted each day in 2021

  • 3

    international patents for our EAS and safes

Contact an advisor

* The fields marked by an asterix are compulsory.

e.g. Robert

e.g. Smith

e.g. Docaposte

e.g. robert.smith@gmail.com

e.g. HR assistant

e.g. 33654238935