Digital archiving and storage

Keep your digital documents safe and secure and guarantee their legal value over time

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Digital archiving and storage

Legislation makes it possible to do away with paper and use legally admissible, natively digital documents. Moreover, electronic documents are subject to the same retention periods as paper documents.

The real challenge is to ensure that they are kept in a way that guarantees their integrity for the duration of the legally required period.

Docaposte ensures that digital data is retained with integrity and on a long-term basis, regardless of whether your business is public or private. All companies are concerned by electronic archiving, which is the basis for the preservation of 100% digital processes.

Complementary to our electronic document management (EDM) and digital safe services, our electronic archiving services (EAS) go well beyond simple storage and preserve the long-term enforceability of your archives.

Why choose Docaposte expertise?

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  1. Compliance: Our digital solutions meet legal retention requirements
  2. Security: Operating in our own private storage areas, digital archiving eliminates the risk loss or destruction of documents
  3. Ease of use: with digital archiving, you can immediately find a document in all your digital files
  4. Integrity: this type of archiving guarantees that you will have evidence in the event of a dispute, proving that the file has never been altered

NF 461* certified archiving with probatory value

Docaposte has NF 461 "Electronic archiving system" certification. The EAS guarantees the integrity of documents over time and therefore preserves their probative value.

  • Control and validation at the time of deposit: conversion into formats that can be read over time to guarantee the archive's longevity
  • Construction of the archive: time-stamping, allocation of a Unique Archive Identifier (UAI), calculation of the print
  • Archive sealing and logging to ensure traceability of all events
  • Integrated preservation
  • Traceability of actions performed on documents in life cycle logs

Remove the need for physical storage with a reliable copy      

              

Docaposte covers the entire Trust chain from accurate scanning to archiving with probative value, so that paper originals can be destroyed in compliance with the law.

We ensure that the digital copy has the same value as the paper original. The latter can be destroyed, even before the end of the legal retention period, if the digitisation complies with the required conditions, which simplifies risk management, crucial in both public and private sectors.

The reliable copy brings you multiple benefits:

  • 100% dematerialised process (destruction of paper originals)
  • Compliance with legal document storage obligations
  • Supplying evidence in the event of a dispute
  • Reduction of fixed costs and physical storage space
  • Elimination of the risk of loss or destruction of information
  • Centralization of information
  • Controlled access and sharing of information

NF 544** certified reliable scanning

Docaposte is NF 544 certified for " Reliable digitisation of paper documents ".

The certified processing lines are located at its premises in Paris, Ballainvilliers and Louviers.

Digitisation involves traceability throughout the chain, ensuring the formal accuracy of the digital copy.

  • Digitisation agreement
  • Documentary acquisition: preparation and digitisation
  • Checks for completeness, consistency, resolution, etc.
  • Creation of the digital copy
  • Enhancement of the metadata
  • Supplying certificates of digitisation

An archiving solution certified as a "Personal Health Data Host"

Docaposte and its Arkhineo digital archiving solution are HDS (Health Data Hosting Service) certified. This certification is issued for a period of 3 years by the French Digital Health Agency. The range of this certification concerns the 6 levels of activities that cover the whole of Third party Maintenance Services: from the supply of data centres to the operation of IT applications.

As an HDS-certified provider, Docaposte and its Arkhineo solution guarantee stakeholders a high level of health data protection :

  • as a physical infrastructure host with data centres in France where the data is stored ;
  • as a hosting provider that stores personal data in a dematerialised manner.                                   

In addition, Docaposte's Okoro digital archiving solution has HDS accreditation (as part of the provision of a "third-party archiving solution with probative value").

Discover our complete offer

  • Dematerialise your employees' HR documents in complete security

    • Authenticity
    • Integrity
    • Sustainability
  • Ensure the longevity and enforceability of your documents with our EAS

    • SaaS solutions available in API or web portal
    • Hosted in our own data centres in France
    • Compliance requirements
  • Improve work and communication within your organisation

    • Multiple benefits for your corporate data
    • A trusted EDM, combining flexibility and security

Our complementary solutions

  • Incoming flow management (reliable copy)

    • Reliable scanning solution NF 544
    • Combined with archiving for legal purposes NF 461
    • Destruction of the paper original
  • Docaposte electronic archiving services ( EAS)

    • Secure, long-term preservation of documents with state-of-the-art EAS (NF 461)
    • Archiving of all types of documents
    • Probative value: legally admissible archives
    • Adaptability: two EAS offers to meet specific needs
    • Integration with your information systems

Digital archiving in a few figures

  • 200

    specialised employees

  • + 12%

    staff dedicated to R&D

  • 7 800

    user companies

  • 70

    partners

  • 15.5 billion

    archives stored at the end of 2021

  • 179 million

    archives entrusted each month in 2021

  • 852 574

    archives consulted every day in 2021

  • 3

    international patents (SAE and electronic safe)

Why choose Docaposte's archiving solution?

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HDS: Health Data Storage Provider

Our expert knows best!

"Docaposte is one of the few certified service providers on the market that offers a complete package covering all the needs of companies in terms of dematerialisation and secure archiving.”

Charles Du BOULLAY, Director of the Digital Archiving BU at Docaposte

Contact an advisor

* The fields marked by an asterix are compulsory.

e.g. Robert

e.g. Smith

e.g. Docaposte

e.g. robert.smith@gmail.com

e.g. HR assistant

e.g. 33654238935