Incoming workflow management

Dematerialize your incoming workflow and increase efficiency

By dematerializing incoming workflow, optimize its management and increase operational efficiency.

Save time: an employee spends on average a third of their time looking for information. Facilitating access and sharing with digital tools is therefore essential.
Reduce costs: optimize and automate your business processes and significantly reduce processing budgets
Responsiveness in decision making: accelerating the process provides a better client experience. Dematerialization is an excellent competitve advantage for a business.

Adapt to new ways of working remotely, facilitate sharing and distribution of documents and guarantee compliance, all whilst reducing costs.

A complete processing chain in 5 steps

Physical documents dematerialized with simple or high quality scanning.
Extraction of useful data with ADR (automatic document reading or recognition), OCR (optical character recognition), and artificial intelligence
Document management and business process management to increase productivity
Data verification and enrichment to make processes more reliable
Integration in your business applications

Our different digitalization solutions

Intelligent scanning, faithful or reliable copy?

Intelligent scanning adding value to document data

Data capture by ADR / OCR solutions and artificial intelligence
Data enrichment
Automation of processes with RPA technology (robotic process automation) and the integration of data in your IS

Reliable scanning, first step towards "zero paper"

Certified NF 544* to produce faithful and regulatory-compliant copies
Scanning agreement
Document acquisiton: preparation and scanning
Exhaustive controls, coherency, resolution, etc.
Creation of digital copies
Enrichment of metadata
Scanning certificates

Reliable copy, zero paper - fully conform

Double NF 544* certification (faithful scans) and NF 461* (electronic archive) to produce reliable copies
Integrated offer which allows destruction of paper originals with complete peace of mind

Capture and intelligent data extraction

Omnichannel capture of documents: scanning, emails…

Expert business modules (Bank details, invoices, ID cards…)

Back-office support via a productive and industrial interface

Solution covering all types of documents (structured, semi-structure and free)

Real time processing for front office

Differed processing

Proven AI technologies: Deep Learning, Machine Learning, Yolo, ConvNet...

Thanks to reliable copies, free yourself from the obligation to keep physical copies

Associate faithful scanning and anti-corruptible guarantees with our archiving systems with certified probative value
100% dematerialized process (destruction of paper originals)
Conforming to legal storage obligations
Provision of proof-related elements in case of dispute
Reduction of fixed costs and physical storage spaces
Removal of risk of loss or destruction of information
Centralization of information
Control over access and sharing of information

Contact our team to find out more

Give digital copies the same value as the paper original

Docaposte is an expert of the dematerialization trust chain, from reception of incoming documents to archiving them probatively, to data processing from these documents. We operate all of our client's dematerialization in situ or on our industrial platforms.

Our complementary solutions

Outgoing workflow management

Docaposte offers multiple outgoing workflow management solutions, from creation to distribution:

Platform for VSBs/SMEs
Industrial multichannel platform
Direct Marketing
Electronic registered mail

Find out more about outgoing workflow

Document and Business Back-Office

Services to support you:

Delegation of all or part of a process
Services carried out on client or Docaposte site
Association of digital platforms and business expertise
Increasing the value of the data and automating processes with AI and RPA technologies

Find out more about document business outsourcing

Archiving with probative value and NF 461** certification

With our electronic archive solutions:

Store your documents
Guarantee their enforceability
Avoid all risk of loss or document destruction

Find out more about digital archiving

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Incoming workflow management in a few figures

More than 500
clients
220 million
pages scanned each year
More than 50 million
captures taking place each day