Dematerializing pay and HR documents

Optimize the distribution of payslips and HR documents for your employees

Contact an advisor

Dematerializing pay and HR documents

Signing up more employees to digital distribution will allow you to accelerate your return on investment and increase overall satisfaction.

The quality of experience offered by Docaposte solutions leads to a 90% rate of dematerialization. Moreover, our multi-channel solutions allow you to continue to serve your employees whatever channel is used (paper or digital). 

Why dematerialize payslips?

Dematerialization of traditional payslips is possible under certain conditions fixed by law:

  • Guarantee the integrity and availability of documents stored for 50 years (or until the employee is 75 years old)
  • Ensure the confidentiality of stored data
  • The duration of storage is ensured by the durability and solidity of the service provider

The regulatorly framework established by French labour law, which came into forceon the 1 January 2017, favours the adoption of digital payslips.

The benefits of a multi-channel approach

Illustration

For the dematerialziation of payslips and HR documents:

  • Autonomy and transparency: HR teams have tools avilable to manage process automation
  • Saving time on the monthly distribution of payslips: printing or putting in a safe in J (95% of envelopes received before 2pm sent the same day in 2020)
  • Automatic channel management (paper or digital)
  • Guarantee of regulatory compliance
  • Industrialization of paper mailing with a printing tool, document enveloping, and optimized postage from the first envelope
  • Possibility to send all types of documents and manage appendixes 
  • A quality experience for your employees, with dedicated assistance (Chatbot, FAQ, support)

A digital safe accessible for 50 years

Are you looking to dematerialize and easily distribute employee payslips?

The digital safe is made available for employees by the company but belongs to the employee, who keeps it even after leaving the company.

The digital safe, a concrete and easy-to-deploy solution, offers real benefits for the company as well as the employee:


  • Improving the employer brand
  • Reduction of administrative time with automatic payslip filing and the possibility to automate reception of other documents in the safe
  • Facilitate access to documents at any moment and on any device with easy sharing with authorized persons.
  • Traceability of dematerialized documents

Our dematerialization platforms

Docaposte supports you in this multichannel approach with solutions grounded in HR challenges.

  • Distribution via our SaaS platform

    • Multi-channel distribution of payslips (paper or digital)
    • Available from the first employee
    • Sending annexed documents
    • Individualized employee tracking
    • Integrated client space
    • Management module for digital-channel refusals
  • Digital HR platform

    • Electronic or paper payslips
    • Mass document creation
    • Automatic channel choice
    • Refusal management
    • Workflow monitoring console
    • Double employer
  • Support with HR dematerialization

    • Unique window to access Docaposte's dematerialization offers
    • Back office dedicated to distributors or their resellers
    • Couple our dematerialization services with your own offers
    • Management and control of your clients and your distribution network in total autonomy
    • Preparation of monthly invoices based on client consumption

Secure HR dematerialization with Docaposte

  • Securing and automatiing payroll

  • Labour law compliant

  • Data storage in our French data centers

  • Digital safes - GDPR by design

  • Carbon neutral CSR commitment (La Poste Group)

  • NF 461 Certification

  • ISO 27 001 Certification

  • FNTC Trusted Third Party Archiver

  • Securing and automatiing payroll

  • Labour law compliant

  • Data storage in our French data centers

  • Digital safes - GDPR by design

  • Carbon neutral CSR commitment (La Poste Group)

  • NF 461 Certification

  • ISO 27 001 Certification

  • FNTC Trusted Third Party Archiver

Contact an advisor

* The fields marked by an asterix are compulsory.

e.g. Robert

e.g. Smith

e.g. Docaposte

e.g. robert.smith@gmail.com

e.g. HR assistant

e.g. 33654238935